![]() Otherwise, if the swapped shift cost is equal to or lower than the original shift cost, the shift will automatically be reassigned in the roster to the employee who accepted the swap. If this is the case, the manager will need to approve the swap before it is confirmed. ![]() The manager will be notified only when the shift cost, as a result of the swap, becomes higher than the original shift cost. Manager approval only required where the swapped shift cost is higher than the original shift cost.In this scenario, when an employee accepts a shift swap the shift will automatically be reassigned in the roster to the employee who accepted the swap. Tracking shift swaps over periods of time using the shift swapping report.Īnother business level setting is choosing what level of manager approval will apply regarding shift swapping.Approving the shift swap before it is applied to the roster.Knowing who has swapped their shift and with whom.Managers can still control the process by: They click on ‘Approve’.The employees receive a notification confirming the swap has been approved and the shift is automatically reassigned in the roster to Lachlan. The manager reviews the details and is happy to approve the swap.They log into the roster and click on the swap shifts icon to view the details of the swap. Their manager receives a notification of a pending shift swap that requires approval.Once he clicks on Accept Swap, the shift status updates to Awaiting Approval. Employee 2 decides to accept the swap.He logs into his employee dashboard to view the details of the shift. Employee 2 is notified that there is a shift swap that he needs to action.To do this, Jack clicks on Swap. Jack chooses, from a dropdown list of eligible employees, the employee he wants to swap the shift with and then enters a comment for them to see. The shift is on a very special day for him so he chooses to swap the shift with another employee. Employee 1 can either accept, decline or swap the shift. ![]() Employee 1 receives a notification for a new shift that has been assigned to him.Once the above has been enabled, the shift swap workflow is as follows: You can set how many hours prior to the shift starting that they can swap the shift and you can chose if manager approval is required. Go to Payroll Settings, Rostering, and turn on “Employees can swap shifts that have been assigned to them”.
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